Assessment accommodation resources are organized by assessment below. Resources are for the 2022-2023 school year.

Contact

Kali Winn
Assessment Coordinator
(303) 532-7403
kaliwinn@csi.state.co.us

Accommodations

CMAS Accommodations

Summer-EBT

The Summer Electronic Benefits Transfer (S-EBT) Program helps families buy food during the summer months when school is not in session. Eligible families with receive $40/month per child ($120 total) to purchase groceries with funds placed on an EBT card.  

Details on eligibility for students and submitting the S-EBT file is outlined in the S-EBT Instructions for Schools resource below. 

For questions or support, please email submissions_CSI@csi.state.co.us

CSI will be posting current information on the S-EBT collection here as we work our way through the collection. 

We are extending the intial submission deadline from 4/8 to 4/12 given the issues with extracting the S-EBT reports from IC and PS. 

With the final error clearance/state submission deadline of 4/25 (a few days prior to the final CDE deadline) that shortens the amount of time avaliable for file processing and clearing errors, so please be sure to try submitting by the extended deadline of 4/12.

All Schools–the S-EBT Instructions document linked on this webpage below was updated from the original version on 4/5. Any new/edited content is in yellow highlight. There is a revision date shown at the bottom of the document pages. We will update that date if any further changes are made and note when updates are made here. Additional updates were made on 4/8. 

For IC Schools, We do know at this time that IC will not have the S-EBT extract ready for this initial submission. Schools can go ahead and work on creating a file using the advise within our instructions document. If you pull the extract using the older P-EBT report as a starting point, then you’ll need to do that for both semesters and then merge the files. Again, see the instructions document for specifics. 

For PS Schools, you should update to the release version that includes the S-EBT extract. It is not recommended that you use the older P-EBT extract. See the instructions document for more detail. 

File Layouts

File layouts provide guidance on the valid coding and definitions for each data element being collected and include notes specific to CSI schools.

System Resources

See the “Entering FRL Data in Student Information Systems” section of the CSI FRL Eligiblity Webpage.

    Submissions Training

    All school submissions contacts should review relevant training prior to starting the data collection. 

    Accessibility

    Charter School Compliance with HB21-1110 – Colorado’s Law for Persons with Disabilities

    Effective July 1, 2024, it is required for all charter schools to adhere to the regulations outlined in HB21-1110. HB21-1110 makes it a state civil rights violation for a government agency (including charter schools) to exclude people with disabilities from receiving services or benefits because of lack of accessibility. Accessibility standards apply to technology, hardware, and software that is both public-facing and internal-facing.

    The Colorado Governor’s Office of Information Technology (OIT) is following WCAG 2.2 AA as the minimum standard of accessibility.

    For more detailed information and guidance, refer to the official FAQ provided by the Colorado Office of Information Technology: HB21-1110 FAQ. The Colorado League of Charter Schools also provides an overview of the bill.  

    If you have any questions, reach out to the CSI Communications Team at communications_csi@csi.state.co.us

    Getting Started

     

    1. Add an Accessibility Statement Page

    Add an accessibility statement page to your website’s footer. 

    This will inform people of both your commitment to accessibility and how you will support people with disabilities when issues arise. It’s important to ensure that you have more than one contact method available on the page. We suggest an email address and a phone number.

    Here’s an example of CSI’s Accessibility Webpage that you can use for reference.

    Here are two other great examples of accessibility statement pages from the City and County of Denver and the Colorado Department of Transportation (CDOT).

    To help create your own statement, OIT has provided an example for you to use. Example: Technology Accessibility Statement.

    2. Use Siteimprove to Review Your Website

    The Siteimprove Accessibility Checker extension tool helps you stay on top of web accessibility by reviewing your content and providing tips on fixing errors. When using the filter, select the filters, A and AA to meet the minimum accessibility standard.

    Common Website Accessibility Updates

    • Provide Alternative Text for Images: Include descriptive alternative text for images, enabling screen readers to convey information to visually impaired users.
    • Headers: Use headings in a logical, hierarchical order (e.g. Heading 1, Heading 2, etc. and make sure they accurately describe the content that follows.
    • Descriptive Links: Use descriptive words that link to a URL rather than the entire URL or “click here”. Always spell out email addresses.
    • Color Contrast: The text color should have enough contrast with the background color to make it easy to read. Use online tools to check the contrast ratio. Keep adequate white space around text and between lines of text to make it easier to read and understand the information.
    • Layout: Use a clear, simple layout that is easy to follow. Avoid wrapping text around images or other elements when possible. Tables should be avoided when possible.

     

    3. Check Your Website’s Files with Accessibility Checker

    Begin by evaluating the files on your website.

    • The #1 accessible option is to have text on a webpage. This layout of information is the most accessible.
    • The #2 accessible option is to have the content in a file in its original format (docx, pptx, xlsx).
      • Run the accessibility checker in the Word document, Excel spreadsheet, and PowerPoint presentation to make your content easier for people with disabilities to read and edit.
    • The #3 option is to have the information as a PDF document. PDFs are not accessible by default, and remediating can be time-consuming & difficult. Do not use a PDF to present digital content that could be [first] a webpage, [or second a] Microsoft Word document or PowerPoint presentation. PDFs are intended for print, not screen. However, it is ok to post the document if converting it to a webpage is not possible or pragmatic. The way your content is posted should best serve the needs of your audience. See below for resources for making PDFs accessible.

     

    4. Ensure Videos Have Captions

    Including closed captions and transcriptions in multimedia content helps individuals with hearing impairments, language barriers or noisy environments access information more effectively.

    • Make sure that captions are synchronized to appear around the same time that they would be heard in the audio.
    • Captions do not need to be a word-for-word version of the audio, but should be a concise equivalent.
    • Use a modern video player that supports captions.
    • If you’ve captioned your video, provide a transcript as one of the optional output formats produced by the closed captioning process.
    • To make the transcript available, link to it from your webpage, wherever you link to or display the associated video.
    • Audio description is required when important information is visually shown on the screen that cannot be observed by a blind or vision-impaired individual.

    Source: OIT How To: Accessible Website Content “Video and Multimedia”

      Resources

      Other Resources

      Ensure your audience is aware of Aira, a free tool for people who are blind or low-vision

      Paid accessibility evaluation tools

      (not vetted or endorsed by CSI)

      ESSER Plans

      School districts across the country are receiving American Rescue Plan Elementary and Secondary School Emergency Relief (ESSER III) Funds to help address COVID-19 recovery.

      What is ESSER III Funding?

      ESSER III is federal funding that must be used to meet needs resulting from the COVID-19 pandemic. These funds support one-time or short-term expenditures to address the ongoing impact of the pandemic. The funding is intended to:

      • Safely reopen and sustain the operation of schools, and

      • Address the impact of the coronavirus pandemic on students in areas such as learning loss and mental health supports.

      How much ESSER III funding are we receiving?

      CSI has been allocated $14.2 million in ESSER III funds. From that funding, $12.9 million will be distributed directly to CSI schools to address school-level needs. $1.3 million (1%) will be retained by CSI to provide increased supports to all CSI schools.

      How long do we have to use ESSER III funding?

      These are one-time funds that must be spent by September 2024.

      Physical Intervention, Restraints and Seclusion

      During the 2022 and 2023 legislative sessions, two bills were signed into law impacting mandatory school policies and practices around physical intervention, restraints and seclusion of students. In 2023 House Bill 23-1191 was passed, explicitly prohibiting corporal punishment in public schools. Additionally, in 2022, House Bill 22-1376 was passed, establishing new and modifying existing requirements regarding restraints and seclusion in public schools. In May 2023, the State Board approved revisions to 1 CCR 301-45 to conform to changes made by House Bill 22-1376. The changes became effective on June 30, 2023.

      Restraints and seclusion must only be used by trained employees in an emergency and with extreme caution after the failure of less restrictive alternatives and a determination that such alternatives would be inappropriate or ineffective. The revised regulations outline procedures related to:

      • The administration of restraints and seclusion;
      • Staff training;
      • Documentation and notification requirements; and
      • The review of the use of restraints and seclusion.

      CSI schools should review the new requirements and revise their policies and practices. Additionally, CSI schools should ensure that a comprehensive review process is established for the appropriate use of restraint. This includes documenting incidents and the school’s review of incidents in the Statewide Student Information System (SIS) and reporting required data to the state annually via the School Discipline Collection. Schools should contact submissions_csi@state.co.us for questions related to the revised annual restraint and seclusion data reporting requirements. Additional resources, and a sample policy are provided below.

      Contacts:

      Policy Contact: Stephanie Aragon, CSI Director of Policy

      legalandpolicy_csi@state.co.us

      Data Collection Contact: Ryan Hartung, CSI Data Specialist 

      ryanhartung@csi.state.co.us

      Access to Medically Necessary Treatment at School

      CSI is committed to honoring families’ private medical decisions while providing a learning environment free of disruption.

      The CSI Board’s Access to Medically Necessary Treatment at School policy addresses how a student who has a prescription from a qualified health-care provider for medically necessary treatment receives such treatment in the school setting as required by applicable federal and state laws pursuant to its status as the Administrative Unit for all CSI Schools. 

      Contact

      Stephanie Aragon

      Director of Policy

      LegalandPolicy_CSI@csi.state.co.us

      Resources

      Form Templates: Schools should use the templates below to create their own Medically Necessary Request and Plan templates. Templates align with statutory requirements and CSI Board Policy.

      Data Collection: Beginning the 2023-24 school year, schools will report the following information at the end of each school year to CSI via this Access to Medically Necessary Treatment Data Collection Form. The form collects:

      • Number of requests your school received for Medically Necessary Treatment
        • Of these, how many were approved?
        • Of these, how many were denied?
        • Of these, how many students with requests were on IEPs?
        • Of these, how many students with requests were on a 504 plan?

      School Assessment Coordinators

      Welcome to the resource hub for School Assessment Coordinators (SACs). Whether you’re new to the role or returning for another year, this section is intended to provide information and resources needed for success. Contact the Assessment Coordinator with feedback and suggestions on additional resources you’d like to see here.

      Contact

      Kali Winn
      Assessment Coordinator
      (303) 532-7403
      kaliwinn@csi.state.co.us

      ACCESS Accommodations

      PSAT/SAT Accommodations

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