End of Year
The purpose of the End of Year (EOY) is to summarize the annual educational history for students throughout the school year.
The data from this collection is used to determine the graduation, completion, dropout, mobility, and stability rates used in school and district-level accountability measures. This information informs policy at the state and federal level and becomes public information that is used in official reports and news articles.
General Resources
Visit the Data Submissions Library for:
- Data Submissions Handbook
- Data Submissions Calendar
- Troubleshooting Errors
File Layouts
File layouts provide guidance on the valid coding and definitions for each data element being collected.
- Student Demographic (SD) File Layout [docx] 2023-24
- Student School Association (SSA) File Layout [docx] 2023-24
- Attendance Snapshot File Layout [docx]
- Graduation Guidelines (GG) File Layout [docx] for high schools
- Title I File Layout [docx] for applicable schools
Submissions Training
All school submissions contacts should review relevant training prior to starting the data collection. The New This Year training includes important reminders and changes to be aware of.
- EOY General Overview (18 min) [slides] [webinar]
- EOY Data Submissions Veteran’s Guide (7 min) [slides] [webinar]
- EOY Entry/Exit/Retention Coding (16 min) [slides] [webinar]
- EOY Attendance (10 min) [slides] [webinar]
- EOY Grad Guidelines [slides] [webinar]
- EOY Summary Report [slides] [webinar]
Field-Specific Trainings
Data Validation Resources
Data validation resources should be utilized prior to submitting initial files to CSI and throughout the collection to ensure data is comprehensive and accurate.
- EOY Record Checker Tutorial [instructions] [webinar] [tool] 2023-24
- SPED EOY & EOY Exit Coding Discrepancies [pdf]
- Clearing SE700 Warnings [pdf]
- Mobility Rate Validation Instructions [pdf] Reviewing Summary Report
Graduation Guidelines Resources
- CDE Graduation Guidelines Webpages
- System Resources
Additional Resources
- CDE EOY Exit Adequate Documentation
- English Learner Coding Toolkit [xlsx]
- Free- and Reduced-Price Lunch
- McKinney-Vento Homeless Act
- Migrant Education Survey
- Military Connected Sample Form [pdf]
- CDE SPED Transition Services Coding [pdf]
- Finding District of Residence [pdf]
- SIS Field-Specific Data Mapping [Infinite Campus] [PowerSchool]
Quick Reference Guides
These quick references provide step by step instructions for completing key tasks for the data collection.
- Quick Reference Entry-Exit Coding [docx]
- Extracting the SD File [Infinite Campus] [PowerSchool]
- Extracting the SSA File [Infinite Campus] [PowerSchool]
- Extracting the Title I File [Infinite Campus] [PowerSchool]
- Extracting the Grad Guidelines File [Infinite Campus] [PowerSchool]
- Using the Record Checker Tool [docx]