October Count

The Student October (Pupil Enrollment) collection contains student enrollment information as of the pupil enrollment count date. This information is used to determine the school demographics, number of students in instructional programs, free and reduced lunch counts, and distribution of School Finances across the state.

This page includes submissions related resources for the October Count Data Collection. Please go to the Audits webpage for resources related to the October Count Audit (resources for the At-Risk Audit and EL Count Audit are also found there).

For questions or support, please email submissions_CSI@csi.state.co.us.

General Resources

Visit the Data Submissions Library for:

Data Submissions Handbook
Data Submissions Calendar
Troubleshooting Errors

2025 October Count Day: Wednesday, October 1, 2025

Count Down to Count Day

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October Count Data Collection

File Layouts

File layouts provide guidance on the valid coding and definitions for each data element being collected and includes notes specific to CSI schools.

- Student Demographic (SD) File Layout 25-26 – see “File Layouts” section of the End of Year webpage
- Student School Association (SSA) File Layout 25-26 – see “File Layouts” section of the End of Year webpage
- At-Risk File Layout [docx] 25-26
- Title I File Layout 25-26 *only for identified schools – see “File Layouts” section of the End of Year webpage

Submissions Training

All school submissions contacts should review relevant training prior to starting the data collection. The New This Year training includes important reminders and changes to be aware of.

- OC General Overview (NEW Data Contacts) [slides] [webinar]
- OC New This Year (Experienced Data Contacts) [slides] [webinar]
- OC At-Risk Measure [slides] [webinar]

Field-Specific Trainings

Multilingual/English Learning Coding for State Reporting – see “Submissions Training” > “Field-Specific Training” on the End of Year webpage
Homeless Coding for State Reporting – see “Submissions Training” > “Field-Specific Training” on the End of Year webpage
Race/Ethnicity Updates (26-27 SY) – see “Submissions Training” > “Field-Specific Training” on the End of Year webpage

Data Validation Resources

Data validation resources should be utilized prior to submitting initial files to CSI and throughout the collection to ensure data is comprehensive and accurate.

- October Count Validations Toolkit [docx]
- Finding District of Residence – see “Data Validation Resources” on the December Count webpage.
- OC Record Checker Tool [slides] [webinar]
  - - Tool Versions:
      - [For CSV – No Leading Zeros]
      - [For Excel – Includes Leading Zeros]

Field-Specific Resources

- Multilingual/English Learner Coding Toolkit [xlsx]
- Free- and Reduced-Price Lunch
- McKinney-Vento Questionnaire
- Migrant Education Survey
- Military Connected Sample Form – see “Additional Resources” on the End of Year webpage
- SIS Field-Specific Data Mapping [Infinite Campus] [PowerSchool]

Quick Reference Guides

These quick references provide step by step instructions for completing key tasks for the data collection.

- Extracting the SD File [Infinite Campus] [PowerSchool] – see Quick Reference Guides on the End of Year webpage
- Extracting the SSA File [Infinite Campus] [PowerSchool]
- – see Quick Reference Guides on the End of Year webpage

- Setup & Extracting the Title I File [Infinite Campus] [PowerSchool]
- Using the Record Checker Tool [docx]