Human Resources Data Collection (HR)

The Human Resources collection contains all general education staff information as of the official staff count date. This information is used for school staff demographics, average salaries by position and education level, highly qualified status for teachers and paraprofessionals, turnover rates and educator effectiveness ratings.

For questions or support, please email

General Resources

Visit the General Data Submissions Page for:

  • Data Submissions Handbook
  • Data Submissions Calendar
  • Troubleshooting Errors

Important Announcements

It appears that several schools are using only one digit for the Years of Experience fields (Teaching, Education, Principal).  CDE has reached out stating this must be two digits with a leading zero on all years less than 10.  Please be sure to include this in any future submittals.

CDE has added Job Classification 313 – School-Based Therapist as a Job Classification option in November.  

CDE has recently updated the coding options for the Grant/Project Funding Source field as it relates to Special Education staff.  Historically, all SPED Teachers and Assistants needed to be coded 4027 (IDEA) or 3130 (ECEA).  The 22-23 File Layout changed this so that all SPED Staff should be coded 0001 (Local and Intermediate Project/Grants) or 3000 (State Project Grants).  CDE has reversed course and will now be allowing all SPED Teachers and Assistants to be coded with 4027, 3130, 0001 or 3000.  Starting Point files with historical coding in this field can be changed or left as is.

CDE has recently updated how staff can be reported who teach at different grade levels.  Schools no longer need to separate out grades K-6 and 7-12 into two records on their Staff Assignment file.  All grade levels can be reported on one record.

File Layouts

File layouts provide guidance on the valid coding and definitions for each data element being collected and include notes specific to CSI schools.


All school submissions contacts should review relevant training prior to starting the data collection. The New This Year training is optional but encouraged for returning data contacts. 

Data Validation Resources

Data validation resources should be utilized prior to submitting initial files to CSI and throughout the collection to ensure data is comprehensive and accurate. Regularly using the data validation resources will reduce the number of updates needed at the end of the collection after receiving the Summary Report. 

Additional Resources

The following forms and district of residence resource are optional tools schools can use to ensure they are collecting data from staff that is required for the annual HR data collection.

The following templates can be used by schools that do not yet have starting point files to work from.

Staff Evaluation Resources

The Staff Evaluation Collection is designed to capture any Teachers, Specialized Service Providers, and Principals that were hired after the HR Collection.  Also, it should record the Evaluation data of staff.  Given CSI schools have all the appropriate waivers to zero-fill this data anyways, only the new staff and exits will be captured.


  • HR Evaluation Guidance [docx]
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