Copies of your board approved 2021-2022 school calendars and bell schedules are due to CSI by June 15, 2021. The original May 14 deadline has been extended to allow schools to provide additional bell schedules required per CDE’s remote learning options guidance for 2021-22.*
The Data Submissions Team uses the annual school calendar submission:
- to ensure that minimum instructional hour requirements are met by each grade level.
- as supporting documentation required for the 2021-22 October Count Audit.
IMPORTANT: If your annual calendar changes after the submission date, you must submit a revised version to CSI so we can update our records and recalculate calendar days and instructional hours to ensure compliance.
Please use the following resources as you develop your calendar:
- CDE Instructional Hours Resource Guide
- Part III, I. School Calendar in the CSI Attendance Guidance document on the CSI website.
- CDE October Count Audit Guide in Appendix C has an example calendar and example bell schedules that we recommend modeling as much as you can.
Any additional detail you add is a plus for anyone outside of your school to understand. Detailed information helps to make instructional time calculations much faster for our office and for CDE during their audit, resulting in less back and forth on clarifying questions.
Bell schedules are required (usually 6th grade and up) if you have varying class periods throughout the day, typically with passing minutes between each period. Details such as grade levels, days of the week, blocks, period start/end times, passing minutes must be clearly shown in each bell schedule submitted. They must also clearly crosswalk to student schedules in your SIS.
At a minimum, please clearly indicate on your calendars (preferred) or on an accompanying document:
- Indicate which days are/are not student contact days (please include a total number of contact days be each month and a grand total somewhere on the calendar)
- Use colored cells when possible along with a legend on types of days
- Show holidays/breaks and teacher professional development days
- For special event days, be sure to indicate if students attend and if attendance is required and the day considered to be instructional
- First and last days of the school year (student start and end days)
- Clearly indicate all early release days
- If you have a home school program, you must provide a separate home school calendar
- We strongly encourage you to add 2-3 extra days for unexpected closures (i.e., add them at the end of the year and release early if you don’t use them)
- Add a revision date to the calendar itself in case you have multiple modifications during they year (not including this date has created frustrating problems with using out of date calendar versions in the past, so please include this!)
- Other items to include: School year and school name
Ideally, please include in your bell schedules:
- Provide a bell schedule for your elementary grades if you have it; otherwise, be sure to include start/stop and lunch times (by days of the week if those vary).
- For middle school and high school, list each period with the start and stop times along with the total minutes of each (periods need to clearly cross walk to student schedules generated from your SIS)
- Provide separate schedules if periods differ by day of the week or by grade level (clearly label with days met)
- Indicate lunch periods and passing time between class periods
- Schedules for postsecondary option classes are also required
New for 21-22:
- CSI has developed a new summary sheet that each school will need to complete and provide along with the submission of their calendar and bell schedules. The summary sheet with embedded instructions is at Calendar Bell Summary Sheet. There is also a completed example file available to download.
- *For schools accessing any of the remote learning options due to COVID-19 for the 2021-22 school year:
- If your remote learning bell schedule differs from your traditional bell schedule, please submit the additional remote learning bell schedule(s) to CSI.
- School bell schedules for instances of remote learning must include a minimum of 20% of synchronous instruction for each course or class weekly, in the case of 100% remote learning options, or daily, in the case of hybrid or temporary remote learning options.
For questions or support, please email submissions_CSI@csi.state.co.us.